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(Information pursuant to Art. 13 GDPR) for the platform „Integration Network Saxony-Anhalt“
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This privacy policy applies to the website www.integrationsnetzwerk-sachen-anhalt.de and is hosted by DomainFactory GmbH from Munich in data centers in Germany. Technical support is provided by the Digital Agency in Osnabrück, and content is managed by Department 55 Integration of the Ministry of Labor, Social Affairs, Health and Equality of the State of Saxony-Anhalt. The content management system used here is WordPress.
As the operator of this platform, we come into contact with your personal data. This refers to all data that reveals something about you and can be used to identify you. In this privacy policy, we would like to explain how, for what purpose, and on what legal basis we process your data.
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You can reach the person responsible at the Ministry of Labour, Social Affairs, Health and Equality of the State of Saxony-Anhalt for the processing of your personal data as follows:
Ministry of Labour, Social Affairs, Health and Equality
of the state of Saxony-Anhalt
Turmschanzenstr. 25
39114 Magdeburg
Tel: +49 391 567 01
Email: Poststelle@ms.sachsen-anhalt.de
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For all questions regarding the processing of your personal data by us and the exercise of your related rights under the General Data Protection Regulation (GDPR), the Data Protection Officer of the Ministry of Labour, Social Affairs, Health and Equality of the State of Saxony-Anhalt is available to you. He can be reached as follows:
Ministry of Labour, Social Affairs, Health and Equality
of the state of Saxony-Anhalt
Turmschanzenstraße 25
39114 Magdeburg
Tel.: +49 391 567 4562
Email: Data Protection Officer@ms.sachsen-anhalt.de
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Björn Malycha
Aigul Zharylgassova
Head of Department 55 Integration
Ministry of Labour, Social Affairs, Health and Equality
of the state of Saxony-Anhalt
Turmschanzenstr. 25
39114 Magdeburg
or
Philipp Herrmann
DigElite DIGITAL AGENCY
Kreuzstr. 16a
49092 Westerpappeln
Telephone: +49 (0) 152 / 279 50 198
Email: herrmann@digelite.de
Website: digelite.de
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The Integration Unit (Department 55) of the Ministry of Labor, Social Affairs, Health and Equality of the State of Saxony-Anhalt stores personal data through the website www.integrationsnetzwerk-sachsen-anhalt.de only after registration and acceptance of the terms of use. The data is stored for the purpose of personal identification and the assignment of an individual profile to prevent misuse. After activation of the registered account, the user has independent control over the storage of their data and can view and change it in their profile at any time. Old profile data is not stored.
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In particular, the following data categories are processed by Department 55 Integration of the Ministry of Labour, Social Affairs, Health and Equality of the State of Saxony-Anhalt:
1. Master data including contact details, in particular:
Name, first name, work address (optional), telephone number (optional), email address, profile type, display name, institution (optional), position (optional), office hours (optional)
2. Job description (optional), areas of work and knowledge (optional)
3. Profile picture (optional), background image (optional)
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We collect and store the assigned IP address in order to transmit the requested content from the platform to the end device or respective terminal equipment. In addition, we collect and process information about platform usage, such as the browser type used and the date and time of platform access. We process this data to optimize the platform. The legal basis for this is Article 6(1)(f) GDPR. Our legitimate interest in this data processing lies in our need to provide you with a platform that is tailored to your needs and optimized for the end devices you use.
Personal data is information that can be used to identify an individual, such as their name or email address. However, other data, such as knowledge or websites visited, also constitutes personal data if, when combined with other information, it allows for the identification of a specific person.
We only collect personal data if we are legally permitted to do so or if we have the consent of the users.
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Data processing by Department 55 Integration of the Ministry of Labor, Social Affairs, Health and Equality of the State of Saxony-Anhalt is based in particular on Article 6 Paragraph 1 Letter a GDPR. Data processing is therefore only permissible if the data subject has given their consent during registration by agreeing to the terms of use.
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Within the platform, personal data is only visible to authorized users. Visibility depends on the respective role and authorization system (e.g., group members, coordinators, moderators).
Data will not be shared with unauthorized third parties.
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Under no circumstances will the data we collect via the website www.integrationsnetzwerk-sachsen-anhalt.de be passed on to third parties or linked to personal data without your consent.
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In accordance with Article 32 GDPR, appropriate technical and organizational measures are taken to protect personal data and to ensure a level of security appropriate to the risk.
The main measures are:
• Access to the platform „Integration Network Saxony-Anhalt“ is only possible for registered and activated users; anonymous use is not possible.
• Access is via a password-protected login procedure (username and password).
• Passwords are stored exclusively in encrypted form.
• There is a role and authorization concept that ensures that users can only access their own profile data and content that has been released to them.
• Administrative access rights are restricted to a very limited group of people.
• In addition to logging in with username and password, the main technical administrator uses two-factor authentication to access platform and user data.
• The platform is operated on secure servers of a German IT service provider.
• Regular data backups and technical security measures (e.g. access controls and logging) are used.
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This website uses cookies. Cookies are small text files that are stored on your computer to, for example, display individual page settings (text size, etc.) the next time you visit the site. The information generated by the cookies does not contain any personal data.
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Personal data of registered users is generally stored for the duration of active use of the platform or as long as authorization to use it exists.
The user account and the associated personal data will be deleted:
• in the event of the user deleting their own user account,
• in the event of administrative deletion of the user account (e.g., when access authorization is revoked),
• after the detection of prolonged inactivity as part of a regular review, provided there is no further authorization to use the platform,
• or when the platform ceases to operate.
User accounts are reviewed regularly (e.g., quarterly). Before a user account is deleted, it is verified whether the individual is still performing the relevant function and has the necessary authorization to use the platform.
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You have the right to request information about your personal data stored by us at any time. You also have the right to rectification, blocking, or, apart from the legally required data storage for business transactions, erasure of your personal data.
To ensure that a data block can be implemented at any time, this data must be kept in a special file for verification purposes. You can also request the deletion of your data, provided there is no legal obligation to retain it. If such an obligation exists, we will block your data upon request.
You can make changes or revoke your consent by notifying us accordingly, with effect for the future.
Embedded YouTube videos
When a user shares a YouTube link, the video is embedded in the website if all cookies have been accepted. When you visit a page with the YouTube plugin, a connection is established to YouTube's servers. This informs YouTube which pages you are visiting. If you are logged into your YouTube account, YouTube can associate your browsing activity with you personally. You can prevent this by logging out of your YouTube account beforehand. When a YouTube video is played, the provider sets cookies that collect information about user behavior.
If you have disabled cookies for the Google Ads program, you will not encounter any such cookies when watching YouTube videos. However, YouTube also stores non-personally identifiable usage information in other cookies. If you wish to prevent this, you must block cookies in your browser settings.
Further information on data protection at "YouTube" can be found in the provider's privacy policy at: https://www.google.de/intl/de/policies/privacy/
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In addition to the processing operations already described, certain data on our platform is processed by an AI system operated by the Ministry of Labor, Social Affairs, Health and Equality of the State of Saxony-Anhalt. The AI is used exclusively to support internal processes and serves in particular to optimize workflows, structure content, and automatically evaluate certain information, where necessary.
Type and purpose of AI-supported processing:
The AI processes only the data necessary for the respective automated process. It is not used for advertising, tracking, or profiling purposes. The AI serves, among other things, to structure content, perform technical analysis of the platform, and support internal communication and administrative processes.
Hosting and location of the AI systems:
The AI systems used are operated on servers of Hetzner Online GmbH. Data processing takes place exclusively in Germany and is fully compliant with the General Data Protection Regulation (GDPR).
Maintenance and technical operation of the website, platform and AI:
The technical support for the entire infrastructure – including the website, the BuddyBoss community platform and the AI systems – is provided by the following service provider:
Philipp Herrmann – Digelite digital agency
Kreuzstraße 16 a
49490 Westerkappeln
Email: info@digelite.de
Phone: 0152 27950198
The Digelite Digital Agency performs maintenance, support, and security work on behalf of the Ministry of Labor, Social Affairs, Health, and Equality of the State of Saxony-Anhalt. As part of these activities, technically necessary access to personal data cannot be ruled out. However, Digelite expressly does not process this data itself. Access is granted exclusively within the scope of the commissioned service, to ensure technical operation, and for troubleshooting.
Order processing:
For the maintenance of the website, platform and AI, a data processing agreement pursuant to Art. 28 GDPR exists with the Digelite digital agency. This ensures that all data is processed exclusively according to the instructions of the data controller and is never used for the data controller's own purposes.
Data subject rights in connection with AI processing:
The data subject rights described in this privacy policy also apply to all data processed by the AI systems, in particular the right to information, rectification, erasure, restriction of processing, withdrawal of consent and objection.
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We reserve the right to amend this privacy policy to ensure it always complies with current legal requirements or to reflect changes to our services, such as the introduction of new services. The new privacy policy will then apply to your next visit.
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According to Article 77 of the GDPR, you have the right to lodge a complaint with a data protection supervisory authority regarding the processing of your personal data if you believe that the processing of your personal data infringes the General Data Protection Regulation (GDPR).
The competent supervisory authority for the state administration of Saxony-Anhalt is:
The State Commissioner for Data Protection of Saxony-Anhalt
Leiterstraße 9
39104 Magdeburg
Telephone: +49 (0)391 81803-0
Email: poststelle@lfd.sachsen-anhalt.de
Internet: https://datenschutz.sachsen-anhalt.de
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